Site Safety and Operations Coordinator
Company: Boys & Girls Clubs of San Leandro
Location: San Lorenzo
Posted on: May 1, 2025
Job Description:
Description:Title: Site Safety and Operations Coordinator
Organization: Boys and Girls Clubs of San Leandro
Location: School Based Site (Bohannon Middle School)
Department: ProgrammingReports to: Program Manager Direct Reports:
None
Exempt Status: Non-ExemptPosition Type: Full-Time (30-35hrs),
On-SiteCompensation: $23-$33/hr.Benefits: Health, Dental, Vision,
PTO, Paid Sick-Leave, EAP
Position Overview:The Site Safety & Operations Coordinator (SSOC)
is a key leader in fostering a safe, structured, and welcoming
after-school environment for youth and staff. This role ensures
smooth daily operations by overseeing safety protocols, managing
site logistics, and supporting staff in upholding the highest
standards of care. Through proactive training, incident response,
and collaboration with school and organizational leadership, the
SSOC plays a vital role in creating an environment where students
can learn and thrive.
This position is central to the BGCSL's mission by ensuring that
safety and operational excellence are seamlessly integrated into
the program. By maintaining compliance, training staff in emergency
procedures, and strengthening site security, the SSOC helps sustain
a program where students feel secure and supported, allowing them
to fully engage in enriching after-school experiences.What makes
this role unique is its dynamic blend of safety leadership,
hands-on operational management, and staff development. The SSOC
not only ensures compliance and emergency readiness but also plays
a key role in coaching staff and fostering a culture of safety.
This is a role for a proactive, solutions-oriented individual who
thrives in a fast-paced environment and is passionate about
creating a safe and structured space for youth
development.Requirements: Our Values in Action:
- Transformative Leadership: We aspire to transform possibilities
into probabilities. By embodying emotional intelligence,
vulnerability, and empathy, we foster positive change with
humility, authenticity, and continuous self-improvement. What that
looks like in this role: Leading with empathy and authenticity,
creating a safe, supportive, and collaborative environment for
staff and youth. Empowering and mentoring YDPs, providing strong
onboarding, training, and ongoing development. Continuously
improving safety and operations, approaching challenges with
adaptability and a solutions-focused mindset.
- Resilience: We approach every situation with a growth mindset,
demonstrating flexibility and courage, reframing challenges as
opportunities. We acknowledge our current state, embrace change,
and adapt as needed, maintaining a solutions-oriented approach
throughout our growth journey. What that looks like in this role:
Leading with adaptability and a growth mindset, turning challenges
into opportunities for improvement. Staying solutions-focused and
flexible, adjusting to changing needs while ensuring safety and
efficiency. Maintaining confidence and composure under pressure,
guiding the team through unexpected situations.
- Youth Centered Approach: Every organizational action or
maneuver is designed to directly impact and benefit the youth we
serve. We value and prioritize the youth perspective, making
decisions with a focus on their needs and well-being, rather than
adult convenience. What that looks like in this role: Prioritizing
the safety, well-being, and experience of youth, ensuring all
operations support their growth and success. Making decisions with
a youth-first mindset, creating a safe, engaging, and supportive
after-school environment. Advocating for youth needs, collaborating
with staff to implement policies and practices that benefit them
directly.Essential Functions:
- Daily Operations & Compliance: Oversee daily site operations,
ensuring adherence to BGCSL, School Site, and District policies
while maintaining a structured and efficient environment.
- Safety Protocols & Emergency Preparedness: Implement and lead
safety procedures, conduct regular drills, and work closely with
the Director of Club Safety and Operations to align on best
practices.
- Incident Management & Reporting: Investigate, document, and
implement corrective actions for safety incidents while ensuring
compliance with safety standards through monthly inspections.
- Staff Training & Development: Lead onboarding, ongoing
training, and certification programs for staff in collaboration
with Learning & Development and HR, ensuring CPR and first aid
compliance.
- Student & Facility Oversight: Manage student enrollment, class
assignments, and check-in/out processes through MyClubHub while
ensuring a safe, organized, and functional site environment.
- Regulatory Compliance & Documentation: Maintain accurate safety
records, incident reports, and compliance documentation while
coordinating with school administration for facility access and
resources.
- Collaboration & Communication: Provide regular updates to
leadership on safety improvements and operational needs while
partnering with district safety teams to align protocols and best
practices.
- Culture of Safety & Teamwork: Foster a proactive,
safety-focused environment where all staff are engaged in
maintaining security, order, and student well-being.
BGCSL Core Competencies:
- Commitment to Safety & Quality - Prioritizing the physical,
emotional, and psychological safety of youth, staff, and the
community while adhering to established quality standards
- Accountability and Integrity - Maintaining high standards of
ethical behavior, transparency, and responsibility in all actions
and decisions.
- Problem Solving & Decision Making - Analyzing complex
situations, identifying challenges, developing effective solutions,
and implementing action plans that lead to positive outcomes.
- Communication & Listening - Exhibiting clear, empathetic, and
effective communication skills while actively listening to others
to build trust and understanding.
- Cultural Competency - Promoting diversity, equity, inclusion,
and respect for all communities served.
- Leadership - Inspiring, guiding, and influencing individuals
and teams to achieve a shared vision and organizational goals.
- Teamwork - Collaborating effectively with others, building
positive relationships, and contributing to a shared goal.
- Financial Stewardship - Managing resources responsibly with an
emphasis on sustainability and transparency.
- Results Orientated - Setting measurable goals, monitoring
progress, and delivering high-impact outcomes aligned with the
organization's mission and strategic priorities.
- Change Management & Adaptability - Navigating, leading, and
embracing change effectively while maintaining organizational
stability and progress.
Qualifications & Experience:Required:
- Experience: At least two years of experience working with
school-aged youth in an educational or after-school setting
(excluding daycare environments).
- Certifications: Current First Aid and CPR certification or
willingness to obtain before the start date.
- Commitment: Availability for the entire academic school year,
including training sessions and after-school closeout
operations.
- Strong communication and interpersonal skills to engage
effectively with students, staff, parents, and external
partners.
- Excellent organizational skills and attention to detail, with
the ability to manage multiple responsibilities
simultaneously.
- Ability to work independently with minimal
supervision.Preferred:
- Education: Bachelor's degree or some college coursework in a
relevant field.
- Safety & Operations Experience: Prior experience in site
safety, operations, or facility management in an educational or
youth development setting.
- Incident Management: Experience in incident investigation, root
cause analysis, and reporting, with the ability to communicate
safety and operational concerns to leadership and external
stakeholders.
- Technical Skills: Familiarity with facility management, safety
monitoring, and communication tools (e.g., incident reporting
software, scheduling platforms).
- Leadership & Budgeting: Experience managing budgets,
prioritizing daily tasks, and balancing short-term needs with
long-term safety and operational goals.
- Driver's License: Valid California driver's license with a
clean driving record.Work Environment:The Site Safety and Operation
Coordinator will work primarily in a school-based site at the Boys
& Girls Club of San Leandro. This role may as needed require
flexibility to accommodate organizational events or deadlines. Key
aspects of the work environment include:
- Frequently required to stand.
- Frequently required to walk.
- Frequently required to sit.
- Continually required to utilize hand and finger dexterity.
- Occasionally required to climb, balance, bend, stoop, kneel or
crawl.
- Continually required to talk or hear.
- Frequently exposure to outside weather conditions.
- Occasionally exposure to bloodborne and airborne pathogens or
infectious materials (Communicable diseases in an office
environment including COVID-19, common cold, and flu viruses.
Negative TB screen required).
- While performing the duties of this job, the noise level in the
work environment may vary from location; light to moderate.
- The employee must occasionally lift and/or move more than 50
pounds.The Boys and Girls Clubs of San Leandro is committed to
diversity and inclusion and is an equal opportunity employer and
all qualified applicants will receive consideration for employment
without regard to race, color, creed, religion, disability, sex,
age, ethnic or national origin, marital status, sexual orientation,
gender identity or presentation, pregnancy, genetics, veteran
status or any other status protected by state or federal law. We
encourage individuals from all backgrounds and experiences to
apply. All employment decisions are based on qualifications, merit,
and business needs.
The above description is intended to describe the general content
and requirements for the performance of this job. It is not an
exhaustive statement of duties, responsibilities, or physical
requirements. Nothing in this job description restricts
management's right to assign or reassign duties and
responsibilities to this job at any time, nor does it change your
status as an at-will employee. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
PIcecfaaacd4ad-37248-37508089
Keywords: Boys & Girls Clubs of San Leandro, San Leandro , Site Safety and Operations Coordinator, Professions , San Lorenzo, California
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