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Payroll Specialist

Company: Peterson Machinery Co.
Location: San Leandro
Posted on: June 12, 2021

Job Description:

Customer First | Integrity | Excellence | Teamwork | Fun!

At Peterson our Vision is to be our customers' first choice. We put our customers first and continually strengthen our partnerships through our employee's hard work, ingenuity and determination. Our 85 year history is a reflection of our collective efforts and focus.

We provide a family oriented environment that promotes safety, personal growth and professional achievement. Critical to our continued success is hiring and developing exceptional employees. We are deeply committed to providing an environment necessary to attract and retain engaged employees who will relentlessly strive to reach Peterson's strategic goals and vision. We have high standards for our employees, with good reason. They represent Peterson, our family, our brand, and our values to customers and our team members.

Why Peterson?

We have high expectations and so do you. You are exceptionally motivated, have outstanding skills, and are looking for more than just a job. We offer competitive wages, generous benefits, and promotional opportunities at a family owned and operated business that really cares about employees. If you want to work side-by-side with others who are passionate about customer service, consider joining our team. You can help us write more chapters in our success story as we move towards celebrating our 100 year anniversary.

Job Description

Peterson Cat has an immediate need for an experienced Payroll Specialist who can be based at our San Leandro, CA or Hillsboro, OR location.


This position administers the processing/preparation of payroll, payroll taxes, union benefits, payroll deductions and contractual changes. Working under minimal supervision, plans and performs complex multi-state payroll processing duties in a timely and accurate manner. Coordinates and cooperates with company supervisors and managers to accomplish tasks.


The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

  • Set up new hires in payroll system; ensure accuracy and completeness of all required information; maintain and update records pursuant to employee/payroll changes.

  • Manage workflow to ensure all Personnel Action Notice forms are processed accurately and timely.

  • Understand proper taxation of wages, benefits and other payroll factors and ensure compliance with federal and state laws.

  • Perform semi-monthly labor audit for non-exempt employees; calculate and track adjustments and coordinate with managers when necessary.

  • Process and reconcile commissions pursuant to defined programs; respond to inquiries; research discrepancies and resolve problems; generate reports as requested and maintain all paid commission voucher documentation.

  • Prepare and process manual checks and positive pay transmission with bank.

  • Manage post payroll paycheck distribution for exempt and non-exempt employees.

  • Transmit company benefit contribution data and 401(k) deferrals to Plan Administrator.

  • Monthly reconciliation and posting of payroll General Ledger transactions; research and resolve discrepancies.

  • Maintain and record mileage driven by Peterson owned vehicles for W-2 reporting.

  • Maintain all related payroll files and records; maintain back-up documentation for all payments processed.

  • Coordinate sick leave integration with disability payments; maintain spreadsheets for leave of absence employees, track integration and insurance premiums owed.

  • Certified payroll reporting, when applicable.

  • Calculate prevailing wage, when applicable.

  • Respond to payroll inquiries from managers and employees in a timely manner.

  • Serve as back up to team members.

  • Special projects and reports as required.

  • Maintains punctual, regular, and predictable attendance.


Associates Degree from a fully accredited college or technical school in Business, Accounting, or other closely related field; and a minimum of three years of directly related experience; or an equivalent combination of education and work experience. Experience processing union employee payroll and understanding bargaining agreement terms is a plus. Knowledge and experience with ADP, WorkForce Now, and Certified Payroll reporting preferred.

Peterson Holding Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.

Keywords: Peterson Machinery Co., San Leandro , Payroll Specialist, Other , San Leandro, California

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